- the types of personal information which we hold;
- the purposes for which we hold personal information;
- how we use the personal information which we hold;
- for how long we hold personal information;
- the procedures we have in place to protect your privacy.
What Personal Information Do We Hold?
We hold the following personal information:
- for our own administrative, sales, marketing and product / service development purposes; and
- for direct marketing purposes.
Depending on the information which you have provided to us, we may contact you by letter, e-mail, fax, telephone or SMS. If you would rather not be contacted by us, please let us know at the address noted below. You can also ‘unsubscribe’ from any specific communication sent to you.
Unless we have your prior consent, we shall not sell, rent, trade or share any personal information which we hold except that:
- we may disclose information which is held by us where required to do so by law or in connection with legal proceedings;
- we may disclose aggregate statistics to third parties which are made up from statistics in respect of individual persons but these statistics will not include personally identifying information;
- we may disclose personal information to our legal, accounting, marketing or other professional advisers, our website hosts and our courier, postal or transport providers, and insurers (names and addresses only in the latter case);
- we may disclose personal information to letting agents and/or landlords responsible for any properties in which you have expressed an interest;
- we may disclose personal information to our agents and service providers;
- we may disclose personal information to other associated companies.
We will ensure to take all reasonable steps to keep accurate and up to date any information which we hold about you. If, at any time, you discover that information held about you is incorrect, you should contact us firstname.lastname@example.org to have the information corrected.
For How Long Do We Hold Personal Information?
We will not hold on to any personal information for any longer than is reasonably necessary for the purposes noted above.
What Procedures Do We Use to Protect Your Privacy?
We undertake to process the personal information which we collect in accordance with the principles of the Data Protection Act 1998 and other applicable laws relating to data protection which may be in force from time to time.
We have strict security procedures covering the storage and disclosure of your information (although we do not warrant that this is the case) in order to prevent unauthorised access. This means that we may ask for proof of identity before disclosing personal information to you.
We hold computerised and electronic personal information on computers and/or CD-ROMs held at the address noted below and/or a server which is managed remotely by Rackspace Managed Hosting, 2 Longwalk Road, Stockley Park, Uxbridge, Middlesex UB11 1BA. We also hold tangible (or 'hard copy') personal information at the address noted below. From time to time, certain CD-ROMs or tangible (or 'hard copy') personal information may be transported by us to or from the address noted below.
This website contains links to other websites. Equally, other websites may provide links to this website. Please be aware that we are not responsible for the privacy practices of such other websites. We encourage you to read the privacy policies, if any, of each and every website which you use.
Please note that the Internet is not a secure medium. When submitting personal information to us using the Internet, your details may not be secure from access by third parties. The submission of personal information to us using the Internet is therefore made at your own risk.
You are entitled in law to receive a copy of personal information or data about you which is held by us on payment of £10 (or such other sum as may be prescribed by law from time to time).
We will also, on written request from you, amend any personal information which we hold about you. Where we amend the personal information which we hold about you, we will generally retain a copy of the previous version for our records. However, as noted above, we will not hold on to any personal information for any longer than is necessary for the purposes noted above.
Our contact details are as follows:
26 Dublin Street
Tel: 0131 297 0210
Please note that, if you are under 16 years old, you must provide us with the name and address of your parent or guardian. We will let him or her know that you are providing us with personal information and seek any necessary consents from him or her.
We operate a policy of 100% opt-in marketing. The contact details you provide (such as your telephone number, fax number, postal address and email address) may be used by us to send you information about products and services. Your contact details will not be provided to any third parties for the purposes of direct marketing. Your contact details will only be used in this way if you have previously indicated your consent to receiving such messages.
You may opt-out from receiving such messages at any time by sending an email to email@example.com with the word 'UNSUBSCRIBE' in the subject or by writing to the address above.
All marketing messages sent to you by us will contain a statement re-iterating these instructions as to how to opt-out.
What are Cookies?
Cookies are data that a website transfers to an individual's hard drive for record-keeping purposes. Cookies, which are industry standard and are used by most websites, including those operated by us, can facilitate a user's ongoing access to and use of a site. They allow us to customise the site to your needs.
Cookies used by Lettingweb
To improve your experience on our site, we use a set of unobtrusive cookies with Google Analytics and Clicktale. Each provider allows us to track your movements through and response to our site’s pages to find out how they are being used, assess their usefulness and make improvements.
To read more about what cookies are being set by Google Analytics please visit: Google Analytics Cookies.
Opting out of Cookies used by Lettingweb
You can disable the cookies that we attach if your browser supports this. For further information on how to do this, please refer to www.aboutcookies.org